The Ultimate SEO Content Publication Checklist for 202320 min read

Table of Contents

The Ultimate SEO Content Publication Checklist for 2023]

Struggling to get noticed on search engines and boost your website’s traffic?

This guide reveals how publishing SEO-friendly content can make a real difference.

Uncover our practical tips and a step-by-step checklist to improve your website’s visibility and performance.


    • Content in SEO plays a vital role by attracting, engaging, and informing users.
    • A structured content publication process offers benefits such as consistency in quality, enhanced efficiency, improved SEO performance, and the establishment of brand authority and trust.
    • The pre-publication and on-page SEO checklist cover tasks like ensuring compelling headlines, maintaining spelling and grammar accuracy, organizing content structure, and providing practical value to users.
    • Keyword optimization involves having an SEO-friendly domain name, conducting thorough keyword research, crafting effective title tags and meta descriptions, and incorporating keywords naturally into the content.
    • Linking strategies, including internal and external links, play a vital role in guiding users to relevant information, establishing content trustworthiness.
    • The post-publication SEO checklist emphasizes monitoring and analyzing performance through tools like Backlink Manager, updating and refreshing content regularly, and addressing technical aspects like site speed, mobile-friendliness, URL structure, and security.

Monitor the results of your influencer outreach with BacklinkManager!

The Importance of Content in SEO

Content in SEO: 📝 Content in SEO refers to the text, images, videos, and other elements present on a website (for example: a product description, a blog post, an article). It plays a crucial role in attracting, engaging, and informing users, while also assisting search engines in understanding the relevance and value of a site.

Let’s break down why content is so crucial for effective SEO:

🌐 Relevance Matters – Natural Integration of Keywords: Google search console loves content that’s relevant to what users are searching for. By creating content that aligns with popular keywords, you increase your chances of being noticed by the right audience.
However, just like a well-spiced dish, moderation is key. Overloading your content with your primary keyword may not only turn off visitors but can also hurt your SEO efforts.

💡 Understanding User Intent: Imagine you’re throwing a party, and you want to ensure everyone has a great time. Similarly, content marketers aim to understand what users are looking for when they search online. By catering to their needs with the right keywords and thoughtful content, you’re essentially throwing a party that search engines want to promote.

Dave Davies quote; Source:
Dave Davies quote; Source:

📈 Climbing the Rankings: Incorporating target keywords seamlessly into your content signals to search engines that your website is a relevant and quality source, increasing your chances of appearing higher on search engine results pages (SERPs).

📚Enhancing User Experience: When users have a positive experience, spending more time on your site and exploring various pages, search engines interpret it as a thumbs-up.

🌱The Freshness Factor: By consistently adding fresh insights, updates, or even just a sprinkle of timely information, you’re signaling to search engines that your digital space is alive and kicking. This active participation can lead to improved rankings.

📈 The Link Building Boost: Creating content that others find valuable increases the chances of your website being referenced and linked, contributing significantly to your SEO strategy.

🌐Social Media Amplification: When your audience shares your content on social media platforms, it extends the reach beyond your website. Social signals are considered by search engines, and content that resonates with your audience can receive an additional boost in visibility.


Benefits of a Structured Content Publication Process

Having a structured content publication process brings several advantages to the table, paving the way for efficient and effective content management.

Here are key benefits:

  1. Consistency in Quality: A structured process ensures that each piece of content undergoes a standardized review, editing, and approval cycle. This consistency helps maintain a high level of quality across all published materials, reinforcing the credibility of your brand or platform.
  2. Enhanced Efficiency: By defining clear steps and roles in the content publication process, you streamline the workflow. This reduces unnecessary delays, ensures that tasks are assigned to the right individuals, and accelerates the overall content creation and publishing timeline.
  3. Improved SEO Performance: A structured content publication process facilitates the timely release of new material, signaling to search engines that your website is active, relevant, and deserving of higher rankings.
  4. Brand Authority and Trust: A systematic content publication process contributes to the establishment of brand authority. When users consistently find reliable and valuable information on your platform, it builds trust, encouraging repeat visits and fostering a positive online reputation.

Next, we’ll delve into a step-by-step checklist for SEO content publication, demonstrating how to implement this structured process effectively.

Pre-Publication and On-Page SEO Checklist

Performing some essential pre-publication SEO tasks is a crucial step before your content goes live. These tasks are necessary to ensure your content is primed for search engines and ready to achieve high rankings in the search results.

This comprehensive checklist guides you through the crucial steps before your content goes live and continues to provide insights for fine-tuning on-page elements.

1. Content Quality and Structure

Readers are drawn to well-crafted content that adds value and relevance to their lives.

Poorly written or uninformative content, coupled with a lackluster headline, diminishes the likelihood of engagement.

Compelling Headline

Headline Safety Card - Source:
Headline Safety Card – Source:

A compelling headline in SEO is a concise and engaging title that sparks curiosity, communicates the content’s value, and incorporates relevant keywords. It serves as the first point of connection between the content and the audience, influencing click-through rates and search engine rankings.

Example of Good and Bad Headlines:

  1. Good Headline:
    • Title: “Unlocking the Secrets to Bountiful Tomato Harvests: A Gardener’s Guide”
    • Why it’s Good: This headline is specific, addresses a potential benefit (bountiful tomato harvests), and creates curiosity by implying there are secrets to be uncovered. It also includes relevant keywords related to gardening.
  2. Bad Headline:
    • Title: “Gardening Tips”
    • Why it’s Bad: This headline is too generic and lacks specificity. It doesn’t provide a clear indication of what the content will offer, making it less likely to attract readers who are specifically interested in tomato gardening.

In summary, a compelling headline should be specific, convey value, and entice the reader to click for more.

The good example achieves this by addressing a specific audience (gardeners), promising a benefit (bountiful tomato harvests), and creating intrigue. The bad example, on the other hand, is generic and fails to grab attention or communicate the unique value of the content.

You can also try including numbers in your headline. This adds a sense of specificity and promises a clear benefit or a specific amount of information.

Numbers stand out, providing a quick and digestible preview of what the content offers, thereby increasing the likelihood of clicks and engagement.

Example of Headlines With and Without Numbers:

  1. Headline With Number:
  • Title: “10 Proven Strategies for Juicy, Homegrown Tomatoes
  • Why it Works: The inclusion of the number “10” provides a clear structure to the content and signals to the reader that they can expect a set of actionable strategies.
  1. Headline Without Number:
  • Title: “Growing Healthy Tomatoes: A Comprehensive Guide”
  • Why it’s Good but Lacks Specificity: While this headline is informative, it lacks the specificity that numbers could bring. Adding a number, such as “10 Tips for Growing Healthy Tomatoes,” would make it more compelling by signaling a structured and valuable guide.

Spelling and Grammar

Search engines prioritize user satisfaction, and content that is free from spelling and grammar errors contributes to a positive user experience.

Search engines, like Google, also factor in the quality of content when determining rankings. Content with frequent spelling and grammar mistakes may be perceived as less authoritative, potentially impacting its search engine performance.

Grammarly; Source:
Grammarly; Source:

To ensure spelling and grammar accuracy in SEO content, various tools can be utilized:

  1. Grammarly: An AI-powered writing assistant that checks spelling, grammar, and provides style suggestions. It can be integrated into browsers and various writing platforms.
  2. Microsoft Word/Google Docs Spell Check: Traditional word processing software often includes built-in spelling and grammar checkers.
  3. Hemingway Editor: This tool focuses on improving the readability of content by highlighting complex sentences, common errors, and suggesting improvements.
  4. ProWritingAid: Similar to Grammarly, ProWritingAid offers comprehensive writing analysis, including grammar and style suggestions.
  5. LanguageTool: A free and open-source proofreading tool that checks for grammar and spelling errors in multiple languages.

Structure and Formatting

A well-organized structure enhances the readability of the content, making it easier for both users and search engines to understand the information.

In terms of SEO, search engines use the structure of a page to interpret the hierarchy and relevance of the information.

Properly formatted content with headings and subheadings (H2-H6) helps search engines understand the main topics and subtopics covered, contributing to better indexing and ranking.

Headings structure; Source:
Headings structure; Source:

Why H2-H6 Headings are Important:

  • Hierarchy: Headings create a hierarchy that reflects the organization of the content. Search engines interpret this hierarchy to understand the relationships between different sections, helping them determine the context and relevance of each part.
  • User Experience: Headings break down the content into digestible sections, improving the overall readability. Users can quickly scan the page, find relevant sections, and navigate to the information they need, enhancing their experience.
  • Keyword Significance: Search engines often give more weight to text within headings. Including relevant keywords in headings signals the importance and relevance of specific topics, potentially boosting the page’s SEO performance.

Tools for Structure and Formatting:

  1. Yoast SEO: A WordPress plugin that not only helps with SEO optimization but also provides readability analysis, guiding content creators on improving structure and formatting.
  2. Google Docs Heading Styles: Google Docs allows users to apply heading styles (H1, H2, etc.), helping maintain a structured format. These styles can be beneficial when transferring content to a website.
  3. SurferSEO: This tool provides insights into content structure and helps optimize it for SEO. It offers suggestions on the ideal placement of keywords and headings to enhance the overall structure of the content for better search engine rankings.

Practical Value

Practical value in SEO content is crucial for:

  1. Relevance: Addressing user needs and aligning with their actual search intent.
  2. Shareability: When users find information that is genuinely helpful, they are more inclined to share it with their network, leading to increased visibility and potential backlinks.
  3. Authority: When users consistently find valuable insights or solutions on your website, it builds trust. Search engines, in turn, recognize this authority and are more likely to favorably rank your content.

Search engines prioritize relevance, and by providing practical solutions, your content becomes more likely to match user queries, resulting in improved rankings.

2. Keyword Optimization

Keyword optimization is a fundamental aspect of SEO.

What should you check before publishing your content?

SEO-Friendly Domain Name

An SEO-friendly domain name is crucial for establishing a strong online presence and positively impacting SEO content. Here’s why:

  1. Relevance and Memorability: Users are more likely to remember and associate your domain with specific topics, contributing to increased visibility and brand recognition.
  2. Keyword Inclusion: Including relevant keywords in your domain name can provide a subtle SEO boost.
  3. Click-Through Rates: Users are more likely to click on a link if the domain name aligns with their search intent, leading to improved organic traffic.

    Good domain for SEO; Source:
    Good domain for SEO; Source:


  1. Good Example:
    • Domain:
    • Why it’s Good: This shorter domain maintains clarity by indicating a focus on tomato-related tips. It’s concise, memorable, and includes relevant keywords, making it user-friendly and potentially favorable for search engine optimization.
  2. Bad Example:
    • Domain:
    • Why it’s Bad: This domain is stuffed with keywords, appears spammy and lacks brand identity. It’s also a bit too long.
      The use of “Cheap” and “DealsNow” may give the impression of low-quality or promotional content.
      Additionally, the “.net” extension may be perceived as less trustworthy compared to more common extensions like “.com.” This can hinder user trust and negatively impact search engine rankings.

Keyword Research

Keyword research helps you figure out the exact words and phrases your audience uses when looking for information.

Think of it this way: when you know what your audience is asking, you can give them exactly what they’re looking for. This not only makes your audience happy but also tells search engines that your content is a great match for what people want.

Keyword research also allows you to stay informed about evolving trends and user preferences.

Semrush keyword research dashboard; Source:
Semrush keyword research dashboard; Source:

Tools for Keyword Research:

  1. Google Keyword Planner: A free tool that provides insights into keyword search volumes, competition, and suggested bid prices. It’s particularly useful for planning advertising campaigns but can be valuable for organic keyword research as well.
  2. Semrush: This comprehensive SEO tool offers keyword research capabilities, providing data on search volume, keyword difficulty, and related terms. It also allows you to analyze competitor keywords.
  3. Ahrefs: A powerful SEO tool that offers keyword research features, including search volume, keyword difficulty, and the ability to explore related keywords. It also provides insights into competitor strategies.

Title Tag and Meta Description

The title tag and meta description are like the front door of your content—they create the first impression and encourage people to come in.

Example of meta description; Source:
Example of meta description; Source:

Here’s why they are crucial:

1. Grabbing Attention: The title tag is the headline that shows up in search results. A compelling title grabs attention in google search and makes people want to click and learn more.

2. Providing a Sneak Peek: The meta description is a short summary that appears below the title. It’s your chance to give a sneak peek into what your content is about. A well-crafted meta description entices users to click by promising valuable information.


Good Example:

  • Title Tag: “10 Easy Tips for Growing Vibrant Roses | Your Gardening Guide”
  • Meta Description: “Discover the secrets to a blooming rose garden with our easy tips. Your go-to guide for vibrant roses and hassle-free gardening.”

Why it’s Good: The title is specific and promises value, while the meta description provides a clear idea of what to expect. Together, they encourage clicks by addressing the user’s potential interest in easy rose gardening.

Bad Example:

  • Title Tag: “Gardening Tips”
  • Meta Description: “Explore various gardening tips for a better experience.”

Why it’s Bad: The title lacks specificity, and the meta description is too vague. Users may not be compelled to click because they don’t know what specific tips the content offers. It doesn’t stand out in search results.

Including the target keyword in title tags, when contextually appropriate, is also recommended.

Keyword Usage in Content

Keyword usage in SEO content is vital because it helps search engines understand what your content is about. By strategically incorporating relevant keywords, you increase the chances of your content appearing in search results when people look for information related to those keywords.

Keyword placement - Source:
Keyword placement – Source:

Do’s and Don’ts for Keyword Usage:


  1. Natural Integration: Integrate keywords seamlessly into your content, ensuring it reads naturally. Avoid keyword stuffing, which can harm readability and user experience.
  2. Variety: Use a variety of related keywords and long-tail variations. This provides a more comprehensive understanding of your content to search engines.
  3. Strategic Placement: Place keywords in important areas like titles, headings, and the first paragraph. This signals the content’s relevance to both users and search engines.


  1. Overloading: Avoid using too many keywords in a single piece of content. Focus on a few key terms to maintain clarity and relevance.
  2. Irrelevant Keywords: Don’t use keywords that are unrelated to your content. This can mislead both users and search engines, resulting in a negative impact on rankings.
  3. Ignoring User Intent: Ensure that your content aligns with the intent behind the keywords. Meeting user expectations leads to better engagement and satisfaction.

3. Linking Strategies

Linking strategies play a vital role in SEO by connecting your content to other relevant pages.

So, how to do it properly?

Internal Links and External Links

Internal and external links are important in SEO content because they guide readers to more helpful information (internal links) and show that your content is trustworthy by connecting to reputable sources (external links). It’s like providing road signs and references to make your content more useful and reliable.

Internal vs External SEO links; Source:
Internal vs External SEO links; Source:

Do’s and Dont’s:


  1. Internal Links for Navigation: Use internal links to guide users to related content within your website, providing a seamless and informative experience.Example: “Explore our guide on tomato varieties to learn more about choosing the best options for your garden.”
  2. External Links for Authority: Include external links to reputable sources, adding credibility to your content and providing users with additional valuable insights.Example: “According to a study by [Reputable Source], tomatoes thrive in well-drained soil.”


  1. Avoid Overlinking: Don’t overwhelm your content with too many links, as it can distract readers and dilute the impact of each link.
  2. Avoid Black Hat Techniques: Don’t engage in black hat SEO practices like buying links or using manipulative tactics. Search engines penalize such actions.
  3. Steer Clear of Link Farms: Avoid associating with link farms or excessive link exchanges. These practices can lead to search engine penalties and harm your site’s reputation. Focus on natural and organic link-building strategies for long-term success.

Calls to Action and Easy Sharing

Definition: A call to action (CTA) is a prompt or directive designed to encourage a specific action from the audience, often leading to further engagement or conversion.

Example: In a blog post about a product, a CTA could be: “Click here to explore our latest collection and discover the perfect solution for your needs.” The CTA guides the reader to take a specific action, in this case, exploring the product collection.

Including calls to action (CTAs) encourages user engagement, guiding them on the next steps, and making your content more interactive.

To boost SEO, strategically place clear CTAs within your content, prompting actions like subscribing, exploring related articles, or sharing the content.

Sharing buttons - Source:
Sharing buttons – Source:

Consider placing social sharing buttons at the end of your content or within easy reach, encouraging readers to spread the word effortlessly.


Post-Publication SEO Checklist

Performing post-publication SEO tasks is a must once your blog post goes live.

These tasks aid in monitoring, analyzing, and enhancing your content performance, certifying that your SEO efforts are fruitful.

1. Monitoring and Analyzing Performance

Understanding how your content is performing provides insights into what’s working, helping you identify areas for improvement, and adapt your strategy to align with user preferences and search engine algorithms.

This includes:

  • Traffic Analysis: Examining website traffic and user behavior.
  • Keyword Performance: Evaluating how well your content ranks for targeted keywords.
  • Conversion Tracking: Monitoring actions users take after engaging with your content.
  • Backlink Analysis: Assessing the quality and impact of inbound links.
  • User Engagement Metrics: Analyzing bounce rates, time on page, and social shares.

    Google Analytics dashboard
    Google Analytics dashboard

Tools for Monitoring and Analyzing Performance:

  1. Google Analytics: Offers detailed insights into website traffic, user behavior, and conversion data.
  2. SEMrush: SEMrush reveals insights into your competitors’ strategies, helps you track keywords, and provides a comprehensive analysis of your overall online presence.
  3. Backlink Manager: Monitors and analyzes the performance of backlinks, ensuring the accuracy and status of links pointing to your content.

Backlink Manager and its Role in Monitoring and Analyzing Performance

Backlink Manager helps you keep an eye on all the links pointing to your content, making sure they’re active and doing their job.

Backlink Manager - backlink tracking
Backlink Manager – backlink tracking
  • Easy Monitoring: You can easily check the status of your links anytime, ensuring they are still working and supporting your content.
  • Reliable Checking: It uses a reliable tool to examine your links, so you don’t have to worry about slow-loading sheets or makeshift solutions. You get accurate information about where your links are placed.
  • Two-Step Check: It does a double-check on every link. First, it looks at the code where your link is placed, and if it can’t find it (maybe because of fancy website tricks), it actually visits the site like a regular person to make sure everything is in order.
  • Instant Alerts: If something happens to your links, like they get removed or the page disappears, Backlink Manager tells you right away. This way, you can take quick action and make sure your links are always in good shape.
  • Organized Link Management: You can easily organize your links by setting goals for specific pages and grouping them based on projects or clients. It’s like putting your links into neat folders so you can find them whenever you need.
Backlink Manager pricing
Backlink Manager pricing

In simple words, Backlink Manager is your link guardian, making sure your links are active, accurate, and working their best to help your content shine.

2. Content Updates and Refreshes

By keeping your content up-to-date, you can ensure that it remains relevant and valuable to your audience.

For optimal SEO performance, content should be updated or refreshed every couple of weeks or once a month.

Reviewing and updating content every 9-12 months should also be a standard practice.

Technical SEO Checklist


In addition to content optimization, it’s important to address the technical aspects of SEO.

Technical SEO ensures optimal website performance and search engine visibility, making it an essential component of any successful SEO strategy.

1. Site Speed and Mobile-Friendliness

Fast-loading websites enhance user experience and positively impact search rankings.

If your website takes too long to load, visitors may leave before seeing your content, leading to higher bounce rates.

Google PageSpeed Insights - Source:
Google PageSpeed Insights – Source:
  • Action Steps:
    • Optimize images using tools like TinyPNG or ImageOptim.
    • Minimize HTTP requests by reducing unnecessary elements.
    • Use Google PageSpeed Insights to identify and address speed issues.
Google Mobile-Friendly Test
Google Mobile-Friendly Test

With the increase in mobile users, Google prioritizes mobile-friendly websites in its rankings.

If your site isn’t optimized for mobile, users on smartphones may struggle to navigate and engage with your content.

  • Action Steps:
    • Ensure your website design is responsive to different devices.
    • Validate mobile-friendliness using Google’s Mobile-Friendly Test.

2. URL Structure and Redirects

Avoiding crawling and indexing issues require the use of SEO-friendly URL structures and proper management of redirects. Clear and SEO-friendly URLs improve both user experience and search engine understanding.

Here are some tips to ensure your website’s URLs are SEO-friendly:

  • Keep URLs short and concise
  • Include target keywords in the URL
  • Use hyphens to separate words in the URL
  • Avoid using numbers or special characters in the URL
  • Example: A messy URL like “” is less user-friendly than “”

Properly managing redirects can also prevent potential SEO issues and ensure that your content remains accessible to users.

3. HTTPS and Security

Google considers security a ranking factor, and users trust secure websites.

Without HTTPS, users might see a “Not Secure” warning in their browser, leading to trust issues.

Https and Https; Source:
Https and Https; Source:
  • Action Steps:
    • Obtain and install an SSL certificate for HTTPS.
    • Make sure to get your SSL certificate from a reliable Certificate Authority (CA). Popular CAs include Let’s Encrypt, Sectigo, and DigiCert.
    • Regularly update and patch your website’s security.


By following our ultimate SEO content publication checklist for 2023, you can ensure that your content is optimized for search engines, user-friendly, and up-to-date with the latest SEO best practices.

Start optimizing your content today and watch your website flourish!